As Head of Project and Production Planning, reporting to the Head of If Creative Agency, you will be
responsible for building one centralized planning and production center managing the resource
allocation for the whole Nordic If Creative Agency.
The planning and production center will operate at a Nordic level, but the four production leaders
are located across the Nordic markets. The production leaders will report directly to the Head of
Project and Production Planning.
You will be working closely with the Head of If Creative Agency in the process of merging three local
Inhouse agencies into one high-performing Nordic Creative Agency.
The Planning team is expected to deliver the best of centralized efficiency and local cultural
knowhow, building a core team supported by freelance skills to ensure agility. The team handles
planning and production of marketing communications material for all Business Areas.
Main areas of responsibility:
Responsible for building a world-class Nordic Planning and Production center
o Development of clear work-processes for If Creative Agency
o Responsible for prioritizing the work of If Creative Agency
o Responsible for project planning and production management tools
Responsible for planning and defining the scope of all projects within If Creative Agency
o Plan and sequence projects and activites and schedule necessary resources
o Determine when to use internal vs external resources based on skill and availability
o Responsible for clear and timley communcation of project plans and schedules
o Responsible for the time and cost efficiency of each project, developing and setting
KPIs to measure this over time
o Responsible for risk management and progress monitoring of all projects
o Responsible for the quality of the delivery from the team
o Responsible for internal client satisfaction through an efficient and service-minded
attitude and a skilled team
o Effectively balancing internal requests with available resources in order to optimize
delivery from the team
o Providing business cases, where relevant, to secure high service levels as well as
optimize the balance between work done by external agencies vs. If Creative Agency
or the freelance pool
o Responsible for driving the digital development of If Creative Agency
o Responsible for If Creative Agency tools and systems, ensuring that IfCA can work in
an agile, efficient and data-driven manner
o Ensuring that the team has the relevant skills to work with system and tools such as
DMP, Banner flow and other data driven tools.
Responsible for team and talent management
o Development and implementation of clear roles and responsibilities
o Responsible for performance management, ensuring both clear individual targets as
well as department targets evaluating both delivery and production efficiency
o Team leadership for the Production Planners
o Building an managing an external freelance pool, including negotiating and
o Working with the team to set a clear vision, ensuring everyone is working towards
the common goal of becoming a world-class Nordic Planning and Production center
o The Head of Project and Production Planning also performs other duties as he/she
deems necessary in the execution of his/her duties and other duties as delegated by
the Head of If Creative agency or the employer.
The ideal candidate
Characteristics & Skills:
The Head of Project and Production Planning needs to be a solutions minded person with a positive
attitude; always willing to push things forward and solve any problem that may occur.
You have strong written and verbal communication skills and an enthusiastic approach to liaising
with clients. You have experience from working in all creative disciplines and you have an ability to
push a team to deliver high quality work.
You are structured, process oriented and well organized with a strong ability to prioritize and drive
projects. You are proactive and see problems before they arise, always presenting solutions instead
of problems. You are service minded with excellent interpersonal skills.
You have a passion for good communications and you take great pride in your work. You are
respectful of others, and you conduct your work with a high level of integrity.
o Min 5 years experience as a Production Planner or equivalent
o Min 5 years experience as a manager, preferably more
o Experience from managing client relations
o Experience from setting up and managing a freelance pool
o Experience from leading a digital transformation journey for an inhouse agency
o Experience from commissioning work from other agencies or freelance talents
o Experience from organizational development
If you are interested in this position, please apply asap or at the latest 28th of May. If you have any questions please contact Sandra Pettersson at Inhouse 0709 35 35 44 or firstname.lastname@example.org